Current tools for defect close-out
DefectHQ brings project registers, assignments, approvals, reporting, reminders, notifications, and secure account access together for construction teams.
Dashboard
Overview of all projects and defects
Total Defects
142
Open Issues
38
High Priority
12
Completed
92
Open Projects
3
Cracked concrete slab - Level 3 bathroom
Missing waterproofing membrane in basement
Door frame misalignment - Unit 204
Paint touch-ups required - common areas
Electrical conduit not secured properly
See defect capture in action
Log a defect with photos, priority, and area in seconds — then watch it appear on your kanban board.
Riverside Tower - Stage 2
Active project · 47 total defects
Total Defects
47
Open
12
In Progress
8
Complete
27
Cracked concrete slab - Level 3 bathroom
Missing waterproofing membrane in basement
Door frame misalignment - Unit 204
Paint touch-ups required - common areas
Electrical conduit not secured properly
David Harris
Project Manager
Emma Lee
Coordinator
John Carter
Site Foreman
Defects
Riverside Tower - Stage 2
New Item
2Cracked concrete slab - Level 3 bathroom
Missing waterproofing membrane in basement
In Progress
2Door frame misalignment - Unit 204
Paint touch-ups required - common areas
Pending Approval
2Electrical conduit not secured properly
Balustrade fixing insufficient
Complete
2Tiling grout incomplete - kitchen
Fire seal penetration missing
Drag. Drop. Done.
Move defects across status columns with a simple drag-and-drop. Status badges update instantly, history is logged automatically, and assignees get notified — no manual updates required.
- Colour-coded columns: New, In Progress, Pending Approval, Complete
- Automatic status history logging on every move
- Instant notifications to assigned team members
- Quick assignment edits without leaving the board
A complete defect management toolkit
Every feature built for the way construction teams actually work — from site to office to client handover.
Project Defect Registers
Create project-specific defect lists with status, priority, due date, area, type, details, attachments, comments, and full activity history.
Flexible Assignment
Assign defects to internal users, project team roles, or external contractors while keeping assignee details and reminders organised.
Branded PDF Reporting
Produce client-ready reports with company logo, custom header and footer text, report colours, and selected defect information.
Email Notifications
Send assignment emails, high-priority alerts, external status updates, and automatic follow-up reminders from configurable templates.
Attachments & Markups
Upload photos or documents, manage file details, and annotate images so site issues are clear before work begins.
Approval Workflows
Move completed external work into review, capture approval or rejection notes, notify assignees, and close approved access links.
Dashboard Controls
Monitor open issues, high-priority items, completed work, project totals, and recent defects with personalised dashboard settings.
Automatic Reminders
Configure separate reminder settings for internal assignees, project teams, and external contractors so follow-ups stay consistent.
Account-Based Security
Separate data by account with role-aware access for projects, defects, settings, notifications, comments, and reporting resources.
Mobile Site Workflow
Use responsive project, defect, notification, and mobile navigation screens to capture and update information from site.
Kanban & List Views
Review defects in visual workflow columns or detailed lists, with quick status updates and assignment editing where teams need it.
Report Import Tools
Import inspection report data and map fields visually to turn existing documentation into structured project defects.
Project-level oversight
Every project gets its own defect register with team members, areas, types, and statistics. Project managers, coordinators, site foremen, and admins each get the visibility they need.
- Project team roles with individual notification settings
- Custom areas and defect types per project
- Live defect statistics and recent activity
- Document management for drawings and specs
Riverside Tower - Stage 2
Active project · 47 total defects
Total Defects
47
Open
12
In Progress
8
Complete
27
Cracked concrete slab - Level 3 bathroom
Missing waterproofing membrane in basement
Door frame misalignment - Unit 204
Paint touch-ups required - common areas
Electrical conduit not secured properly
David Harris
Project Manager
Emma Lee
Coordinator
John Carter
Site Foreman
Reports
Branded PDF report preview
Defect Status Report
Riverside Tower - Stage 2
| Issue # | Title | Area | Priority | Status |
|---|---|---|---|---|
| #47 | Cracked concrete slab - Level 3 bathroom | Level 3 - Bathroom | High | New Item |
| #48 | Missing waterproofing membrane in basement | Basement Car Park | Urgent | New Item |
| #49 | Door frame misalignment - Unit 204 | Level 2 - Unit 204 | Medium | In Progress |
| #50 | Paint touch-ups required - common areas | Level 1 - Lobby | Low | In Progress |
| #51 | Electrical conduit not secured properly | Level 4 - Corridor | High | Pending Approval |
| #52 | Balustrade fixing insufficient | Level 5 - Balcony | Urgent | Pending Approval |
Client-ready reports in one click
Generate branded PDF reports with your company logo, custom header and footer, and selected defect information. Import defects from existing inspection reports using visual field mapping.
- Company logo, colours, and custom header/footer text
- Filter by project, status, priority, or assignee
- Visual report template builder for custom layouts
- Import and map fields from existing inspection PDFs